Start wide
Take a room overview first so later close-ups have context.
Rental condition checklist
What to photograph before move-in or move-out.
A calm checklist for documenting rooms, surfaces, appliances, fixtures, keys, and final notes before a rental handoff. Use it as a practical guide, not legal advice.
Before you start
Make the first pass fast, then capture close-ups where details matter.
The best report is usually a mix of wide room photos, item-level close-ups, short notes, and enough context that someone else can understand what each photo shows.
Then get close
Capture scuffs, chips, stains, leaks, serial labels, and appliance details.
Add plain notes
Use short, factual wording: where it is, what it looks like, and when it was seen.
Room-by-room checklist
Common areas to document.
Entry and keys
- Front door, locks, handles, peephole, thresholds.
- Keys, remotes, access cards, garage openers.
- Mailbox, storage, parking, or gate access items.
Kitchen
- Oven, stove, refrigerator, dishwasher, microwave.
- Sink, faucet, disposal, under-sink area, leaks.
- Cabinets, drawers, counters, backsplash, flooring.
Bathrooms
- Sink, faucet, tub, shower, toilet, vanity, mirror.
- Caulk, grout, water marks, drains, fans, towel bars.
- Flooring, walls, storage, under-sink area.
Living and bedrooms
- Walls, floors, baseboards, doors, closets.
- Windows, blinds, screens, outlets, lights, ceiling fans.
- Furniture or included fixtures, if the rental has them.
Laundry and utility
- Washer, dryer, hookups, lint area, utility sink.
- Water heater area, HVAC closet, filters, visible leaks.
- Electrical panel and shutoff areas if accessible.
Exterior or balcony
- Patio, balcony, railings, screens, exterior doors.
- Storage closets, exterior lights, outdoor flooring.
- Any included outdoor furniture or appliances.
Example documentation flow
Turn a walkthrough into a readable report.
PlaceLedger is designed around a simple path: create a report, add rooms, document checklist items, preview the PDF, then share or save the file outside the app.
Final handoff check
Before you leave, review the report like someone else will read it.
Check that each photo has a reason to exist, each issue has a short note, and the final PDF shows the property, date, report type, photos, proof metadata, and signer acknowledgement if used.