Start wide
Take a room overview first so later close-ups have context.
Rental condition checklist
What to photograph before move-in or move-out.
A calm checklist for documenting rooms, surfaces, appliances, fixtures, keys, and final notes before a rental handoff. Use it as a practical guide, not legal advice.
Updated · Reviewed by the Vellumstead Labs product team.
Before you start
Make the first pass fast, then capture close-ups where details matter.
The best report is usually a mix of wide room photos, item-level close-ups, short notes, and enough context that someone else can understand what each photo shows.
Then get close
Capture scuffs, chips, stains, leaks, serial labels, and appliance details.
Add plain notes
Use short, factual wording: where it is, what it looks like, and when it was seen.
Room-by-room checklist
Common areas to document.
Progress:
No account is required. Your checks stay in this browser on this device and are not sent to Vellumstead Labs. Print a copy if you want a separate record.
Example documentation flow
Turn a walkthrough into a readable report.
PlaceLedger is designed around a simple path: create a report, add rooms, document checklist items, preview the PDF, then share or save the file outside the app.
Rental condition report
A checked box is a prompt; the report supplies the context.
Use the checklist to avoid missed areas, then connect each relevant observation to a room, item, overview photo, detail photo, condition, and date. That structure makes the record easier to read than a loose camera roll.
Write what can be observed.
Prefer a note such as "two dark marks on lower wall beside bedroom closet" over a conclusion about cause, responsibility, repair cost, or legal significance. Record inaccessible or untested areas plainly.
Inspect the PDF before retaining or sharing it.
Check the property, report type, date, room coverage, photo labels, notes, proof metadata, signatures if used, and any source limitations. Keep the exported file somewhere you control outside the app.
Use the process required for notices and urgent issues.
A report does not replace a repair request, emergency contact, lease notice, legal advice, or any required delivery method. PlaceLedger organizes documentation but does not determine responsibility or guarantee an outcome.
Final handoff check
Before you leave, review the report like someone else will read it.
Check that each photo has a reason to exist, each issue has a short note, and the final PDF shows the property, date, report type, photos, proof metadata, and signer acknowledgement if used.
