Capture floors, walls, closets, fixtures, and included furnishings without boxes obscuring them.
Move-out checklist
Record the final condition before returning access.
Finish cleaning and repairs, photograph the emptied rental, compare it with the move-in baseline, and account for keys before the handoff.
Updated · Reviewed by the Vellumstead Labs product team.
Review every accessible room, final readings if relevant, and the exact access items being returned.
Keep the final PDF, baseline, and any delivery or return confirmation somewhere you control.
A final record, not a memory test
Document the condition that actually exists at handoff.
Use the final walkthrough date and identify anything that could not be observed. A move-out report is clearer when it follows the same room and item labels as the starting baseline.
Finish removing belongings, cleaning, and agreed work first.
Photographing too early can hide surfaces and create a record that does not represent the condition at return. Keep receipts or correspondence separately when they matter to your process.
Photograph each empty room from consistent viewpoints.
Start at the doorway, add an opposite-corner overview, then capture relevant close-ups of floors, walls, doors, windows, fixtures, appliances, closets, and included furnishings.
Compare the final state with the move-in baseline.
Use the same labels and look at the original context before describing a change. Record what is visible without assigning responsibility or making a legal conclusion.
Record final readings only when they are part of the handoff.
Photograph the full display and enough surrounding context to identify the meter or device. Do not include account numbers or unrelated personal information.
Count keys, remotes, cards, parking, mailbox, and storage access.
Note what was returned, the date, and the handoff method. Keep any separate receipt or message that confirms delivery.
Review the final report before leaving.
Check for missed rooms, unclear comparison photos, incomplete notes, and the correct report date. Export the PDF and retain both the move-in and move-out records outside the app.
Useful move-out note patterns
- Final condition
- "Living-room carpet photographed after furniture removal; dark mark remains beside the balcony door."
- Comparison
- "Chip on the counter front-left corner appears in both the move-in and move-out photos."
- Not observed
- "Utility closet remained locked during the final walkthrough; interior not inspected."
Describe condition; do not decide the dispute in the note.
PlaceLedger helps organize observations and copies. It does not determine damage, responsibility, normal wear, deposit deductions, legal compliance, or evidentiary weight.
Final handoff check
Leave with a readable pair of reports.
The final report should make sense beside the baseline without requiring someone to guess which room or item a photo represents.
- Same room and item labels used in both reports
- Final empty-room overviews included
- Keys and access return documented
- Both PDFs reviewed and retained
Close the loop
Compare move-out against the baseline you already made.
PlaceLedger keeps the room structure, comparison photos, notes, proof metadata, and final PDF in one local workflow.
